First, you must ensure any participants you wish to onboard are located in your People page within AdminStudio. Detailed instructions on how to set this up can be found in this article (Adding Participants).
What Are My Options for Adding a Participant or Group to a Learning Collection/Course?
You can share Learning Collections or courses with participants in two ways:
Email Invitations:
Invite participants to enroll in a specific course.
Allow participants to browse a Learning Collection.
Share URL:
Provide a link to a specific course.
Share a link to a browsable Learning Collection.
How Do I Send an Email Invitation for a Specific Course?
Ensure participants are in the People page.
Go to the Learning Collection page, locate the relevant Learning Collection, and click the three-dot menu → “Manage Participant Access.”
Open the Program Access sub-tab and find the desired course.
Click “Invite,” then type and select participant name(s) or group(s).
Schedule the invitation by selecting the date, time, and time zone.
Confirm the invitation, and participants will be notified at the scheduled time.
Pro Tip: Inviting directly to a course is highly recommended for participant adoption of Leadership Coaching.
How Do I Send an Email Invitation to a Learning Collection?
Ensure participants are in the People page of AdminStudio.
In the Learning Collection page, find the Learning Collection and click the three-dot menu → “Manage Participant Access.”
Click “Invite Participants” and select participant name(s) or group(s).
Schedule the invitation by selecting the date, time, and time zone.
Confirm the invitation, and participants will be notified at the scheduled time.
How Do I Find a Share URL (Deep Link) to a Specific Course?
Go to the Learning Collection page in AdminStudio and locate the relevant Learning Collection.
Click the three-dot menu → “Manage Participant Access.”
Open the Program Access sub-tab and find the program.
Click “Copy URL” next to the desired course to grab the deep link.
Note: You may need to update the share URLs if there is a banner at the top of your "Manage Participant Access" screen.
How Do I Find a Share URL to a Learning Collection?
In the Learning Collection page, locate the Learning Collection.
Click the three-dot menu → “Publish and Share.”
Copy the share URL from the displayed screen.
Pro Tip: Share URLs are ideal for promoting Learning Collections at scale through email campaigns, SharePoint, or LMS platforms.