First, you must ensure any participants you wish to onboard are located in your People tab within AdminStudio. Detailed instructions on how to set this up can be found in this article (Adding Participants to the People Tab).
What Are My Options for Adding a Participant or Group to a Learning Collection/Program?
You can share Learning Collections or programs with participants in two ways:
Email Invitations:
Invite participants to enroll in a specific program.
Allow participants to browse a Learning Collection.
Share URL:
Provide a link to a specific program.
Share a link to a browsable Learning Collection.
How Do I Send an Email Invitation for a Specific Program?
Ensure participants are in the People tab.
Go to the Learning Collection tab, locate the relevant Learning Collection, and click the three-dot menu → “Manage Participant Access.”
Open the Program Access sub-tab and find the desired program.
Click “Invite,” then type and select participant names or Groups.
Schedule the invitation by setting the date, time, and time zone.
Confirm the invitation, and participants will be notified at the scheduled time.
How Do I Send an Email Invitation to a Learning Collection?
Ensure participants are in the People tab.
In the Learning Collection tab, find the Learning Collection and click the three-dot menu → “Manage Participant Access.”
Click “Invite Participants” and select names or Groups.
Schedule the email invitation and submit.
How Do I Find a Share URL (Deep Link) to a Specific Program?
Go to the Learning Collection tab and locate the relevant Learning Collection.
Click the three-dot menu → “Manage Participant Access.”
Open the Program Access sub-tab and find the program.
Click “Copy URL” next to the desired program to grab the deep link.
How Do I Find a Share URL to a Learning Collection?
In the Learning Collection tab, locate the Learning Collection.
Click the three-dot menu → “Publish and Share.”
Copy the share URL from the displayed screen.
Pro Tip: Share URLs are ideal for promoting Learning Collections at scale through email campaigns, SharePoint, or LMS platforms.