We've added a Group filter to all reports in the AdminStudio Reports suite. Groups are a way of organizing your participants into cohorts — for example, by business unit, region, leadership tier, or any other segmentation that matters to your organization. With this update, admins can now filter any report to show results for a specific group or groups, making it much easier to track progress and outcomes for the audiences you care about most.
Whether you're already using groups or still need to set them up, you can take advantage of this feature right away. And because reporting is retroactive, the Group filter will surface historical data — not just activity going forward. That means as soon as your groups are in place, you'll have a full picture of how those participants have performed over time, not just from the moment you set things up.
Already using groups in AdminStudio People? You're ready to go.
If you've already created groups and added participants to them in AdminStudio, you don't need to do anything else to get started. The Group filter is now live in every report.
Here's how to use it:
Open any report and look for the Group filter in the filter bar at the top of the page.
Select the group you want to view, and the report will update to show results for only the participants in that group.
It's that simple — no setup required on the reporting side.
Getting a more precise view
Keep in mind that participants can belong to more than one group at a time. For example, a participant might be in both a "VP Level" group and an "APAC Region" group. This means that if you filter by a group with broad membership, your results may include a wider range of participants than you intended.
To narrow things down further, try combining the Group filter with other filters available in the report, such as:
Enrollment or Graduation Date — limit results to a specific program cycle or time window
Collection — focus on a particular set of learning content
Course — drill into results for a single course
License — scope results to a specific license or contract
Using a combination of filters gives you the most targeted, accurate view of how a specific cohort is performing.
Not using groups yet? Here's how to get started.
Groups are created and managed under AdminStudio People. To start using the Group filter in reports, you'll first need to create at least one group and add participants to it.
Step 1: Add participants to a group in AdminStudio People
Navigate to the People section of AdminStudio. From there, you can assign participants to a group in one of two ways:
One at a time — find a participant and add them to a group individually
In bulk — upload a CSV file to add multiple participants to a group at once
Step 2: Wait 12–24 hours for the data to refresh
Once participants have been added to a group, it takes up to 12–24 hours for that information to appear in your reports. This is the normal refresh cycle for reporting data. After the refresh, each participant's group membership will be visible in the reporting suite, and the Group filter will reflect your new groups.
Step 3: Filter your reports by group
Once the data has refreshed, open any report and use the Group filter to view results for the cohort you've set up. From that point forward, any changes you make to group membership in AdminStudio will be reflected in reports after the next data refresh.